Control construction purchasing inside Excel.
Stop losing requests, quotes, and sign-offs.
Turn emails into controlled purchasing, with clear owners and next steps.
Works with Outlook email. No ERP. Setup in minutes.
Built for UK contractors without procurement departments.
No credit card. Pilot available.
Prefer to talk? Book a call.
Purchasing breaks down before anyone notices
Most small contractors don’t have a purchasing system. They have emails, spreadsheets, and memory.
Requests arrive by email, WhatsApp, and paper.
No single place to see what was actually ordered.
Quotes sit in inboxes, not tied to a job.
Supplier choice and reasons disappear.
Approvals happen in conversations.
Later, no one can confirm who signed off.
Variations push spend past budget.
You find out after the money is gone.
There’s no live list of what’s outstanding.
Late deliveries are found on site.
Month-end becomes an investigation.
You’re explaining numbers instead of running jobs.
This isn’t a pricing problem. It’s a control problem.
How purchasing becomes controlled
A simple flow that turns emails into controlled purchasing.
Email becomes a tracked request. Forward supplier emails and site requests into a shared inbox so nothing gets lost.
Requisition
2Every order is visible. Converted into Excel, tied to a job + package, so anyone can see what’s pending.
Quotes
3Quotes are easy to compare. Like-for-like comparison so decisions aren’t guesswork.
Next action
4Every request has a clear owner and next step. Approve, chase, place orders, or flag risk, with a visible audit trail. Nothing stalls.
What changes after Scaiment
Real outcomes for your purchasing process.
- Requests are tracked and visible at a glance.
- Quotes are tied to jobs and easy to compare.
- Approvals are clear, with sign-offs recorded.
- Budgets are checked before spend, not after.
- You know what’s outstanding before site does.
- Month-end becomes predictable, not investigative.
You’re running jobs, not chasing paperwork.
Built to fit how contractors already work
No new system to roll out. Keep your current workflow, but make it controlled.
Works inside Excel
No ERP rollout. Keep the spreadsheet your team already uses.
Works with Outlook email
Turn emails and supplier quotes into clear purchase requests.
Clear approvals and audit trail
Know who approved what, when, and what’s next.
Works with Xero and QuickBooks
Use your existing supplier list. No double entry. PO export/sync is planned next.
Screenshots
Placeholder images for now — swap in real captures when ready.
Requisition tracker
Open items by job and package
Quote comparison
Price + lead time side‑by‑side
Approvals & audit
Who approved what, and when
Simple pricing for small construction teams
Start personal. Expand when the team is ready.
Less than the cost of one missed order per month.
Pilot is for one buyer. Upgrade to Team when you need budgets, shared approvals, and accounting integration.
Pilot
Personal purchasing control
For one buyer improving their workflow.
£49 / month
- Track requests and quotes
- Turn emails into structured requisitions
- Compare suppliers clearly
- Keep a personal purchasing tracker
For individual use. Upgrade when the team joins.
Team
Most popularTeam purchasing workflow
Shared control across jobs and people.
£199 / month
- Multi-user approvals
- Budget tracking / cost codes
- Xero / QuickBooks integration
- Audit trail and ownership
Best for day-to-day purchasing across the team.
Company
Company rollout
For larger setups and standard processes.
Contact us
- Cross-project visibility
- Roles and permissions
- Onboarding and support
- Custom workflow needs
For larger setups and standard processes.
Mini FAQ
Quick answers before you try it on a live job.
Do I need to move off Excel?
No. Scaiment works inside Excel and keeps your spreadsheet workflow.
Do you replace our accounting or project management software?
No. Scaiment is focused on purchasing control: requests, quotes, approvals, and what’s next.
How do emails and quotes get into Scaiment?
You can open Outlook emails in Excel and turn them into structured requisitions. Quotes can be attached and compared against the same job/package.
How long does setup take?
Usually under an hour for a pilot. Start on one job and expand from there.
What happens during the pilot?
We run it with you on a real job, help set it up, and stay close for the first weeks. Pilot pricing is available.
Does this connect to Xero or QuickBooks?
Yes. Scaiment can read your supplier list today. Sending POs and purchasing data back is planned next.
Looking for 5 pilot companies
Run Scaiment on a real job. We’ll help you set it up and stay close through the first weeks.
- Setup on one live job (1–2 hours)
- Direct support via email / WhatsApp
- Pilot pricing for early users
No credit card. Cancel anytime.